Grounded

 in faith

  working

   for justice

Job Description

Position: Office Manager

General description:

The Office Manager is responsible for providing friendly knowledgeable reception for the Church Council; managing/coordinating office services including copy services, word processing, communication systems, mail and distribution services; providing support for the accounting office; and, as time allows, providing support for the Executive Director and Associate Director.      

The Office Manager reports to the Associate Director for Program & Administration.  This is a 40-hour per week (full time) non-exempt position.

Specific Responsibilities:

1. Provide  multi phone and in-person reception at the Church Council office;
2. Provide data entry and other support for accounting office;
3. Perform general office support including word processing, copying, filing, faxing, mail processing, shredding, organizing, file maintenance, and errands;
4. Provide administrative support to Executive and Associate Directors as time allows;
5. Maintain confidentiality;
6. Provide meeting support including notices, packets, set up, snacks, minutes and finding/confirming space;
7. Coordinate with senior staff on Special Events planning/implementation;
8. Maintain or coordinate maintenance of telephone system, office machines, postage meter, building and premises;
9. Maintain staff lists, calendars, room schedules, onsite voice mail, speed dial programming, mailboxes, etc.;
10. Communicate with staff on general updates, closures, meetings etc.;
11. Maintain inventories of supplies/forms;
12. Coordinate publication orders;
13. Export and prepare mailing labels; 
14. Schedule and supervise office volunteers as needed;
15. Maintain proper appearance of all common areas;
16. Perform other duties as assigned.

Qualifications:

• Two years experience in a clerical, receptionist, accounting, customer service or related position, preferably with a not-for-profit agency or in human services;
• AA  preferred or the equivalent in additional related work experience;
• Reception experience preferred;
• Demonstrated ability to communicate effectively both verbally and in writing, with correct grammar and spelling;
• Demonstrated ability to work independently, organize multiple tasks concurrently and be detail oriented;
• Demonstrated capacity to be diplomatic and discreet;
• Demonstrated ability to work with diverse populations; 
• Demonstrated proficiency in basic computer skills including email, Microsoft Word & Excel; advanced computer skills a plus;
• Personal commitment to the mission of the Church Council of Greater Seattle;
• Willingness to work occasional (very occasional) evenings and weekends.

The Church Council of Greater Seattle is committed to diversity in the workplace and promotes equal employment opportunities for all staff members and applicants. CCGS does not discriminate on the basis of age, race, color, gender, disability, marital status, veteran status, sexual orientation, national origin or religion.  (In some cases religious affiliation may be a bona fide qualification for a position; that is not the case for this position.)

Remuneration:

Salary:  $14.50/hour+ DOE.  Benefits include medical/dental insurance (currently paid in full), paid vacation/sick leave and paid holidays as provided by the Church Council Human Resources Policies.

Employment Process:

First review of applications for this position will be on Dec 1st.  Applications accepted until the position is filled.

Applications can be printed from the Church Council website, http://www.thechurchcouncil.org or picked up at the Church Council office (4 Nickerson ST. Suite 300 Seattle, WA 98109.) 

To apply, submit or email (BThomas@thechurchcouncil.org) a cover letter, completed application, resume, and list of three references (former and current employers with telephone numbers and addresses) to the attention of:

             Brianna Thomas 

             Office Manager

             The Church Council of Greater Seattle

             4 Nickerson St.  Suite 300

             Seattle, WA  98109